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Procurement Quality Assurance Requirements


 
SCOPE


This document defines Quality Requirements applicable to purchase orders.  The requirements stated below are in addition to those described on the purchase order.


GENERAL REQUIREMENTS


All materials and processes supplied under the purchase order shall conform to the latest specification revision level, unless, otherwise specified by Laminated Shim’s purchase order.  Laminated Shim Co. will provide the latest specification for all requirements at the supplier’s request.

 

Only competent personnel who have been trained to the supplier’s internal requirements and those requirements of Laminated Shim Co. may perform work for any purchase order issued. All personnel who perform work for Laminated Shim Co. must have valid qualification records on file for the work being performed.

Products and services will not be delivered to Laminated Shim Co. unless they comply with all applicable purchase order requirements and specifications.

The supplier is responsible for communicating to Laminated Shim the following:

-       Changes to a supplier process which could have an unintended impact on product and service conformity.

-       Changes to the supplier’s quality management system, including changes in management, changes to certification status or scope, and changes of location.

-       Confirmed or suspected non-conformances related to product and service provision to laminated shim found prior to or after delivery.

-       Intended changes to purchase order requirements including due date, specifications, and alternative recommendations to superseded or suspended requirements.

Any of the indicated changes above that directly affect the conformance of products and services to Laminated Shim must be approved in writing prior to implementation.

Any sub-tier suppliers utilized must be approved for use by the supplier. Customer designated sources must be prioritized for use if indicated by Laminated Shim, its Customer or End User.

Counterfeit Prevention



Supplier shall prevent and mitigate the use of counterfeit parts.
Supplier shall comply with the requirements of AS5553 for electronic components and AS6174 for non-electronic product as applicable.



DDTC Registration – Who Must Register:



All manufacturers, exporters, and brokers of defense articles, related technical data and defense services as defined on theUnited States Munitions List (Part 121 of the ITAR) (PDF, 7MB) are required to register with the Directorate of Defense Trade Controls (DDTC). Registration is primarily a means to provide the U.S. Government with necessary information on who is involved in certain manufacturing, exporting and brokering activities. Registration does not confer any export rights or privileges, but is a precondition for the issuance of any license or other approval for export.

Human Trafficking - The following changes may affect you as a supplier::

 

Federal Acquisition Regulation (FAR) Requirements: 52.222-50 (MAR 2015) and 52.222-56 (MAR 2015)

Amendments to the above-mentioned FARs, which became effective on March 2, 2015, require contractors and subcontractors to ensure that they and their employees, subcontractors, and agents do not engage in a wide range of trafficking-related activities, such as procuring commercial sex acts, requiring employees pay recruitment fees, confiscating employees' identity papers (such as Passports, Driver’s Licenses, etc.), or failing to pay return transportation costs. Further, receipt of “credible information” of a violation of any of these prohibitions requires immediate notification to the U.S. Government.

Federal contractors/ subcontractors with contracts or subcontracts performed outside the United States involving services or supplies exceeding US$500,000 must meet even additional requirements. Specifically, those contractors/subcontractors are obligated to develop and maintain detailed anti-trafficking compliance programs and certify, upon award and annually thereafter, to their anti-trafficking efforts. The certification further requires applicable contractors/subcontractors to have in place an appropriate compliance plan and confirm, after conducting "due diligence", that (1) neither they nor any of their employees or subcontractors have engaged in trafficking-related activities, or, (2) if violations have been found, appropriate remedial actions, up to and including termination, have been taken. Contractors furnishing commercially available off-the-shelf items (COTS items) are exempt from the requirement to implement a formal trafficking compliance plan.

Defense FAR Supplement (DFARS) Requirements: 252.203-7004 (JAN 2015) and 252.222-7007 (JAN 2015)

Under new DFARS rules, which became effective January 29, 2015, contractors and subcontractors performing a noncommercial contract or subcontract of US$5 million or more (whether within or outside the U.S.) are required to display hotline posters regarding human trafficking and protections for whistleblowers. Moreover, all solicitations for acquisitions that exceed $150,000 (the current simplified acquisition threshold), including those for commercial items, must include a new representation that the offeror’s hiring practices address combating trafficking in persons, that employees and subcontractors have been notified regarding their obligation to report human trafficking violations, and that they will be afforded whistleblower protection when they do so.

Suppliers should familiarize themselves with these new requirements to ensure compliance (where applicable). The full text of each clause may be accessed electronically at http://farsite.hill.af.mil/vffar1.htm (FAR/DFARS) or http://www.acq.osd.mil/dpap/ (DFARS).
We recognize the complexity of these new regulations, and we appreciate your commitment to understanding and implementing the actions that may be required by your individual businesses

 

Foreign Object Debris/Damage (FOD)

Supplier shall maintain good housekeeping and where applicable a Foreign Object Debris/Damage (FOD) prevention program, to preclude introduction of foreign objects into any deliverable item. Supplier shall employ appropriate housekeeping practices to assure timely removal of residue/debris generated during manufacturing/process operations or tasks. Supplier shall determine if sensitive areas that have a high probability for introduction of foreign objects should have special emphasis controls in place for the manufacturing environment.

 

The supplier is responsible to flow down all applicable quality requirements to sub-tier suppliers, including key characteristics where required.

Any changes in the suppliers approvals, excessive fallout 10% (Laminated Shim supplied materials), unforeseen delays, and anomalies found in their process that directly affect product supplied to Laminated Shim, shall be immediately reported to Laminated Shim Co.

Process and/or materials shall be supplied by Laminated Shim’s customer and end user approved sources. 

 

A direct link for end user approvals are as follows:


Boeing
http://www.boeing.com/companyoffices/doingbiz/d14426/

Bell Hellicopter

http://sell2bell.com
Bombardier
http://bombardier.com/en/aerospace/suppliers/current-suppliers?docID=0901260d8000cb23
Lockheed
https://sqm.lmaeronautics.com
Northrop Grumman

https://oasis-aspl.myngc.com/

Rolls Royce
https://suppliers.rolls-royce.com/GSPWeb/appmanager/gsp/guest?_nfpb=true&_pageLabel=portal_gsp_portal_page_6&_nfls=false
Triumph
https://www.triumphsupplysource.com/suppliers/index.php

UTAS (Goodrich)
https://login.utc.com/security/utcforms/UserLogin.fcc?TYPE=167772161&REALMOID=06-24efe633-a374-4b0d-852e-47bf8c967625&GUID=0&SMAUTHREASON=0&METHOD=GET&SMAGENTNAME=UTASWEB.UTC.COM&TARGET=-SM-https%3a%2f%2futasweb%2eutc%2ecom%2faerostructuresapps%2fdefault%2easpx

 

 

Direct link for end user Revisons are as follows:

 

Boeing

http://www.boeing.com/companyoffices/doingbiz/d14426/ 

Bombardier

http://bombardier.com/en/aerospace/suppliers/current-suppliers?docID=0901260d8000cb23

Lockheed

https://sqm.lmaeronautics.com

Northrop Grumman

https://oasisext.myngc.com/sympreq/aspl/aspl.asp

Vought Aircraft

http://www.voughtaircraft.com/suppliers/quality/appspepro.htm

Bell Helicopter

http://sell2bell.com
UTAS (Goodrich)

http://materiel.goodrich.com/mqa_middle.htm

 

 

Customer Specific Terms and Conditions and Quality requirements apply as shown below:

The supplier must assess, apply, and flow down the latest revision of the customer specific requirements listed below, as applicable, as well as other requirements listed on the purchase order:

Lockheed Martin:

http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-terms.html

A83
CorpDocs 3A
LM Aero Supplemental Clauses
Terms and Conditions as applicable per program and site
LM Aero Supplemental Clause Version 7
Appendices as applicable to program
Appendix QJ
Appendix QX


Your assessment must include the requirements of applicable DFAR clauses, verification, and documentation for internal processes, as well as the flowdown, verification, and documentation of sub-tier processes.



QUALITY SYSTEM

Quality System must meet the requirements of ISO9000 and AS9100.

Calibration System must meet requirements of ISO 17025 and Standards traceable to N.I.S.T. 

Special Process Suppliers shall maintain Nadcap approval.



NEW QUALITY REQUIREMENTS

The suppliers Quality Management System must meet the requirements of ISO9001.

Any Calibration activities must meet requirements of ISO 17025 and Standards traceable to N.I.S.T. 

Special Process Suppliers shall maintain Nadcap approval.

APPROVAL STATUS

Product and service provision will only be issued to those suppliers that have been approved by Laminated Shim. Approval status is based on variable factors including on-time delivery, product and service conformity, and quality control. All suppliers must maintain these areas of performance with Laminated Shim at all times. If a supplier cannot provide adequate proof of these requirements by Laminated Shim, they will be removed from the Approved list of suppliers until corrections have been made which will support their re-approval.

PROCESS APPROVAL

The supplier shall maintain a process for the provision of products and services to Laminated Shim which can reliably produce the conforming outputs. Supplier is responsible to validation of its processes and ensuring that the parts meet all product and service requirements issued. First Article Inspection Reports in any format may be requested on the purchase order as evidence of conformance.If a statistical technique or sampling plan is utilized for the product approval, the technique must be based on a valid industry statistical approach.

AWARENESS

All personnel performing work under the control of the supplier shall be made aware of their contribution to product and service conformity, product safety, and the importance of ethical behavior. .


LOT CONTROL

All parts or materials shall be fabricated from the same manufacturing lot, unless, otherwise approved by Laminated Shim Co.


RECORDS

Supplier shall retain and maintain record on purchased product for 7 years.  Space Shuttle and manned flight program records shall be retained for 20 years (program will be noted on purchase order if required).  Records shall be made available upon request within 48 hours.  Record disposition and disposal shall be carried out in a manner that eliminated that possibility of fraud or stolen intellectual property.


RIGHT OF ACCESS

Laminated Shim, its customers and regulatory agencies (under the permission of Laminated Shim) may, at any point under this purchase order, choose to perform inspection or auditing activities on the suppliers premises. Notice of visitation will be given at least 10 days prior to the visit. Laminated Shim reserves the right to review any information or process which pertains to or directly affects the conformity of products or services provided to Laminated Shim including those of its suppliers sub tier suppliers.

 

DPD/MBD

Receiving, validation and security protocols for digital product definition and model based definition datasets forwarded by our company must conform to Boeing, Spirit Aerosystems, Goodrich Aerospace, Vought, and Northrop Grumman DPD/MBD requirements.

CERTIFICATION OF CONFORMANCE


Certification of Conformance is required for each shipment of processed parts, chemicals, material and/or finished goods.  Certification of Conformance shall include a statement of conformity to the latest revision level of specifications and also include name, title, signature, and acceptance stamp of company representative.


SOURCE INSPECTION

If Government Source Inspection is required supplier shall notify their Government Representative to plan for the appropriate inspection point prior to shipment.

If Laminated Shim Source Inspection is required supplier shall send 72 hour written notice to Laminated Shim.  Supplier shall provide documentation, facilities and support personnel.  Product shall not be released for shipment until inspection is complete.


MERCURY FREE

All purchased products must be mercury free.  Seller shall certify that the product supplied is free of mercury contamination.


MATERIAL SAFETY DATA SHEET

MSDS is required for all metallic and chemicals.


Commodity Requirements

Requirements listed below are in addition to Procurement Quality Assurance Requirements.

 


 
METALLIC SHEETS

Material must be free of dents, creases and defects.

Mill, Chemical and Physical test reports required to the most current revision with delivery.  Actual test finding and specification shall be recorded on report, report shall include: name, title, and signature of company representative.

American made materials required. Certification must state melted/mfr in the USA.


SPECIALTY METALS

Specialty metals, such as Stainless Steel and Titanium, must comply with the requirements of DFARS 252.225-7008, 252.225-7009, and 252.225-7010.  Qualifying Countries are listed at 252.225-7012.

 

Direct link for DFARS

http://www.acq.osd.mil/dpap/dars/dfars/html/current/252225.htm#252.225-7008

 

Materials must not be affiliated with Western Titanium, Inc. or Mach 2 Metals, Inc.


METALLIC FOIL

Material must be laminating quality, free of oils, dents, waviness, creases and defects.

Mill, Chemical and Physical test reports required to the most current revision with delivery.  Actual test finding and specification shall be recorded on report, report shall include: name, title, and signature of company representative.

Aluminum cores required unless authorized by Laminated Shim’s buyer.  Core shall be 6” diameter, maximum coil weight of 300 lbs., unless, otherwise stated on purchase order.

Stainless Steel must be matte finish.

Titanium materials must not be affiliated with Western Titanium, Inc. or Mach 2 Metals, Inc.

American made materials required. Certification must state melted/mfr in the USA.


CHEMICALS & ADHESIVES

All products shall have a minimum of 80% of the original shelf life and be certified to the date of manufacture.

 

PLASTIC, PHENOLIC OR FIBERGLASS

Material must be free of dents, creases and defects.

Traceable Certification with test values is required. 

American made materials required. Certification must state melted/mfr in the USA.


FINISHED GOODS

Mill, Chemical and Physical test reports required to the most current revision with delivery.  Actual test finding and specification shall be recorded on report, report shall include: name, title, and signature of company representative.

Final Inspection report is required.  Report shall include but not limited to: part number, revision, date of inspection, drawing number, dimensions actual and required, inspection stamp.

American made materials required. Certification must state melted/mfr in the USA.


OUTSIDE PROCESSING

Final Inspection report is required.  Report shall include but not limited to: part number, revision, date of inspection, drawing number, and show required dimensions and actual findings on report, inspection stamp.

Certification must state: Laminated Shim’s purchase order number, part number with revision, Laminated Shim’s job number, quantity processed, process specification with latest revision, conductivity readings (as applicable), paint thickness values (as applicable).  If using average or limits for paints, please specify the “should be” and “actual” values.

Actual findings shall be recorded on the certification for all processing and testing.

 


Rev. 10-02-17